Microsoft Word Hacks You Need to Know
- Get started with a template
This first trick, however often ignored, is painfully easy. So, we realized that without mentioning the elegance of the templates here, we could not go. Do you start from scratch all the time? Do you always opt for a fully blank text, irrespective of what you create? It will save you loads of time by using any of Word’s current templates. Word provides lots of helpful templates from resumes to brochures that can remove all of your headaches related to formatting (and help you end up with a polished and professional-looking document). How do you find these, then? You can take a look at some different template choices right there when you open Phrase, instead of creating a blank document, and even use the search bar to look for something unique.
When you open Term, don’t you see the screen? Oh, no worries. In Word, go to the “File” menu, then pick “New from Prototype” (or just “New” on a PC) to take a look at the various choices at your fingertips.
- Know the shortcuts to the keyboard
It’s time to get acquainted with some keyboard shortcuts if you’re that person who’s constantly distracting your co-workers by vigorously clicking on your mouse like a mad person. There are so many shortcuts in Word that will come in handy, there is no way that we can share all of them right now. But, here are a few of our favorite shortcuts to take some typical scenarios out of the hassle, Shift F3 on PC / FN Shift F3 on Mac: Typing something in ALL CAPS accidentally? No need to retype that. Simply highlight the text and click this shortcut afterward. Doing so would move through all the models, major, minor, and title case.
* and Spacebar: Would you like to build a bulleted list easily without leaving where you are in your document? Type an asterisk, then hit the space bar and you’ll start your list instantly!
CTRL-A: Have a long (or short!) document and have to pick the whole thing without scrolling endlessly? All your text will be selected for you by this simple keyboard shortcut. There are a lot more shortcuts out there, but it’s definitely going to help you out.
- Save your favorite formatting details
Let’s assume that, for example, you have a document that you build repeatedly, like a weekly report. You find yourself restoring the same formatting for your text every week. Here is the good news: there is no longer any need to do so! You can save all those formatting preferences using “Fast Styles” from Microsoft Word so that they are ready to go the next time you need to build a document. Let’s look at an example that uses a weekly report’s heading. I re-format the title every week so that it’s bold, centered, and font size 18. The right way to do it? Highlight the text after you have formatted it and then visit the Styles Pane menu in the Home Ribbon. Click the “Fresh Style” button, name it accordingly, and then-boom! For future use, you have it saved there. You can now simply highlight the necessary text and apply those formatting rules with the click of a button.
- Have ready-to-go sentences and phrases
You can also insert common phrases or sentences you use with the click of a button, just as you can easily insert formatting and styles. Just pretty convenient, huh? Sticking to our example of the same weekly article, let’s say I still have to add a legal disclaimer at the bottom. I should have the disclaimer saved as an “Auto Document” instead of copying and pasting it from a previous article or re-writing it each and every time. I will draft the disclaimer in order to do so and then highlight it. Then, at the very top, I’ll click “Insert,” head down to “Auto Text,” then click “New.” From there, I can name and save this piece of text (i.e. “Weekly Report Legal Disclaimer”). On a PC, these steps are: Insert — > Fast Pieces — > AutoText — > Save AutoText gallery collection — > Name the text portion. I can quickly incorporate it into future documents once it’s stored there!
- Making use of Find and Replace
Did you create a paper error? For instance, you might have incorrectly pronounced someone’s last name-it should have been “Smith,” but you have it identified as “Smit.” Do you think you need to go through the entire document and address your mistake wherever it appears? Again, remember. Word has a “Find and Replace” feature that can help you patch your mistake automatically, though manually repairing it only once. Head to Word’s key ‘Delete’ menu. “Scroll down to” Search “while there, and then pick” Replace. Type the error you want to find inside the popup, as well as the correct version in which it should be substituted. Click on the “Replace Everything” button, and your entire document will correct the error!